Grants Reporting Project Assistant

  • Oakland, CA
  • Highland General Hospital
  • Ryan White Grant 4
  • Full Time - Varies
  • Req #: 28254-18898
  • FTE: 1
  • Posted: January 13, 2021
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Job Summary

Under the direction of leadership, the Project Assistant will provide administrative, operational and clerical support to the successful implementation of various programs and/or projects. Performs related duties as required.

Job Roles

  • Acts as office automation specialist/coordinator/troubleshooter.
  • Assists in preparation of presentations, narrative and statistical reports, locating sources of information; creates simple charts and graphs for reports.
  • Coordinates logistical arrangements for training events and meetings, including, securing facilities, catering and materials preparation.
  • Maintain project files; creates and maintain excel spreadsheets for tracking purposes.
  • Prepares correspondence and documents; prepares agendas and minutes of meetings; sets up meetings, contacts participants, reserves rooms, prepares notices and agenda; assembles materials/documents needed for such meetings. Maintains contact list for teams.
  • Relieves leadership of certain administrative details by routinely and independently performing administrative support tasks such as researching problems; contacts outside vendors, healthcare organizations, community agencies and others to gather
  • information, requiring independent judgment; prepare contracts, purchase orders, check requests and other light accounting tasks.
  • Sorts, screens, prioritizes and routes mail, attaching pertinent correspondence and other relevant data for reference; determines in what priority material should be referred to the leadership's attention.


Education: Associate's degree or some college coursework required. Bachelor's degree preferred.

Minimum Experience: One to three years relevant experience


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